CONSTITUTION AND BY-LAWS : WESTERN KENTUCKY CORVETTE CLUB, HOPKINSVILLE, KENTUCKY
Article I
Sectioin 1 Name
The name of the club shall be the WESTEREN KENTUCKY CORVETTE CLUB
Section 2 Purpose
The general purposes of the Club shall be to encourage planned events and social activities for members of the Club, to provide and regulate events and exhibitions for Corvette owners, and to encourage careful and skillful driving on public highways.
Article II
Section 1 Members
Members of the Club must be owners of Corvette cars or spouses thereof. Applicants must have the approval of the majority of the Executive Committee. A member in good standing who loses possession of his Corvette shall maintain his membership for the remainder of that year plus the following fiscal year, if he so chooses, provided all annual dues and fees are paid as required.
Section 2 Classes of Membership
a. Active - Any person who qualifies under the provisions of Section 1 of this article and who has paid such annual dues and fees as required.
b. Honorary - Any corporation or business who has committed itself to Club esteem by helping, sponsoring, or providing discounts forn the club. Honorary membership must be established by a majority vote of the Executive Committee at any regular membership or Executive Committee meeting. Honorary membership will be for one year only. It may be renewed annually. Upon acceptance, honorary members will be recognized in the monthly newsletter.
c. Charter - All active members who pay their first year dues on or before July1, 1998.
Section 3 Dues
Amount of dues to be paid by members shall be determined and set for the coming year by the Executive Committee. The amount of dues shall be published in the newsletter at least one month prior to the annual meeting. Annual dues shall be payable by members to the club Treasurer not later than January. Any additional expenses incurred with late renewals shall be paid by the members involved. Dues are non-refundable. New members dues may be paid forn the current year at any time during the year until October 1st. New members joining before July1 will pay full dues. Those joining between July 1 and Sept. 30 will pay half dues. Any new member joining after Sept.30 will pay full dues which will be applied to the following year.
Section 4 Privileges
Active members are entitled to all club privileges. Honorary members are entitled to all Club privileges, except that they shall not have the right to vote or hold office.
Section 5 Expulsion
Membership will automatically lapse 30 days after the end of the fiscal year for non-payment of dues. Any member may be expelled for infraction of the Club rules, or for such other causes that expulsion may be determined by the majority of the Executive Committe as being in the best interest of the Club. The member in question shall be notified in writing of any charges brought against him. Before such action is taken, the member shall have the opportunity to submit to the Executive Committee in writing or in person his position on any charge of which he shall be notified.
Section 6 Resignation
Any member may resign by directing a letter of resignation to the Secretary or by non-payment of dues. His resignation shall be effective upon the receipt of such letter, provided all indebtedness to the Club is paid.
Section 7 Notification
The membership shall be notified of any expulsion or resignation within 30 days of such occurrence. This can be accomplished through the monthly newsletter.
Article III
Section 1 Annual Meeting
The Annual Meeting of the members shall be held the last Thursday in October of each year for election of officers and board members, reports of officers and committees, and such other business as lawfully may come before the meeting.
Section 2 Monthly meetings
Regular monthly meetings shall be held on the last Thursday of every month unless otherwise notified.
Section 3 Special Meetings
In addition to any provisions of the Law, Executive Committee meetings and special meetings of the members may be called by the President or by a majority of ther Executive Committee.
Section 4 Notice of meetings
Notice of meetings (including special meetings) stating the place, day, hour, and purpose of the meeting shall be given by the Secretary and sent to each member not less than seven days before such meetings.
Section 5 Quorum
At all stated meetings of the members, one-third of the active members shall constitute a quorum.
Section 6 Voting
All action excedpt election of officers and board members shall be by a majority of those present voting. In the election of officers and board members, voting by proxy or absentee ballot will be allowed. (Rules for amending the bylaws are addressed in Article IX.) Except as otherwise provided, voting by proxy or absentee ballot shall not be allowed except with the approval of the majority of ther Executive Committee in accordance with the rules they prescribe and with notice to all members.
Section 7 Proxy Voting
Voting by proxy will be allowed only for election of Executive Committee members. Written proxies shall be delivered either in person or byu mail or e-mail to a person designated by the President. Proxy votes must be received before the start of the business meeting in which the vote will be held. Proxy votes will not be revealed untill those attending the meeting have voted.
Article IV
Section 1 Board of Directors
The membership at large shall elect six (6) active members to serve as a Board of Directors, they shall serve two years, three being elected in alternating years. After serving 1 two year term, a board member must lay off 1 year before running for that position again.
Section 2 Officers
The membership shall elect from its body a President, Vice-President, Secretary, and Treasurer. After serving 2 one-year terms in any one office, an officer must lay off 1 year before running for that position again.
Section 3 Officer-at-Large
The immediate Past President shall be the Officer-at-large unless unable to serve, in which case an Officer-at-Large will be elected by the membership.
Section 4 Executive Committee
The Board of Directors, the Officer-at-Large, and elected Officers shall comprise the Executive Committee.
Section 5 Officer Nominations
Nominations for officers shall be held at the meeting previous to the annual meeting. members nominated for more than one position will be asked to remove their name from all but one position on the ballot.
Section 6 Officer Elections
Election of officers and board members shall be held at the regular October meeting. All electionsshall be by secret ballot. Newly elected officers and board members shall serve from Jan. 1 to Dec. 31.
Section 7 Failure to Complete Term
If any member of the Executive Committee is unable to complete his term of office, the Executive Committee will appoint a club member to fulfill his duties.
Article V
Section 1 Duties of the President
The President shall preside at all meetings of the members and Executive Committee and shall perform the duties pertaining to the office. The President may call special meetings of the members under provisions of Article III. The President shall be the Chief Executive of the Club.
Section 2 Duties of the Vice-President
In the absence of the President or in the case of the President's death, resignation, expulsion, or inability to act, the duties usually pertaining to that office shall be performed by the Vice-President. The Vice-President shall also serve as Chairman of the Activities Committee and shall appoint to that committee other members as needed.
Section 3 Duties of Secretary
The Secretary shall attend all meetings of the members and the Executive Committee and shall record all minutes and votes in a book kept for this purpose. The Secretary shall keep an up-to-date roll of all Club members. The Secretary shall give all notices of meetings of the members required by law or these by-laws and shall perform all duties incident to this office, required by law or by the majority vote of the Executive Committee. The Secretary shall have the custody of the Club's records. In the absence of the Secretary from any of the said meetings, a Secretary pro-temp shall be chosen by the presiding officer.
Section 4 Duties ot the Treasurer
The Treasurer shall, subject to such conditions and restrictions as may be made by the Executive Committee, have custody of all monies, and obligations belonging to the Club. The Treasurer shall make all payments of Club debts upon approval of the Executive Committee. All contracts, checks, drafts, notes or other orders for payment of money shall be signed in the name of the Club by the Treasurer and counter-signed by the President or Vice-President. The Treasurer shall give bond, at Club expense, if required by the Executive Committee. The Treasurer shall give a report on the financial status of the Club at the Annual Meeting and monthly meetings and, if so requested, at any other meeting of the Executive Committee. No obligation, debt, or other liability shall be incurred by the treasurer without the specific approval of the Executive Committee.
Section 5 Duties of the Ambassador
An ambassador to the National Corvette Museum may be appointed by the Executive Committee. The ambassador must be a member of the NCM and will perform duties as prescribed by the NCM.
Section 6 Duties of the Officer-at-Large
The Officer-at-Large shall serve on the Executive Committee. He shall also serve as Public Relations Chairman, having the privilege to appoint any associates as he deems necessary. The Officer-at-Large shall preform all other duties as the President shall see fit.
Section 7 Duties of the Executive Committee
The Executive Committee shall make decisions relating to finances, activities, and general policies of the WKCC. Meetings of the Executive Committee shall be held at least monthly or as necessary to deal with emergency situations. A majority vote of the quorum is necessary for an action or decision of the Executive Committee.
A quorum shall be 6 Executive Committee members. All action of the Excutive Committee shall be reported at the regular monthly business meeting. The actions of the Executive Committee shall be subject to review on a continuing basis and may be reversed by a majority vote at the regular business meeting.
Article VI
Section 1 Appointment of Committees
The President shall appoint such committees as he finds desirable from time to time and shall outline the duties and responsibilities of such committees. All reports or action taken by a committee must be approved by a majority of the entire committee.
Section 2 Activities
The activities of the Club shall consist of planned trips, social gatherings, and events for club members as planned by the Activities Committee and other member appointed by them.
Article VII
Section 1 Fiscal Year
The fiscal year of the Club shall be from January 1st to December 31st.
Article VIII
Section 1 Personal Liability
All persons or corporations extending credit to, contracting with, or having any claim against the Club or its Executive Committee, shall look only to the funds and property of the Club for payment of any such contract or claim or for payment of any debt, damage, judgment or decree, or any other money that may otherwise become due or payable to them from the corporation or the Executive Committee, so that neither the members of the Club nor the Executive Committee, present or future, shall be liable personally therefore.
Article IX
Section 1 Amendment to the By-Laws
The Executive Committee of the Club, or any ten Active members in good standing, by written proposals submitted to the secretary, may propose an amendment to the by-laws. Upon such proposal being made, a copy thereof shall be included in the notice of the next meeting of the members. If two-thirds of the members present at the annual (Oct.) meeting vote in favor of the proposal, the proposed amendment shall thereby be approved and adopted.
